To get Basementgrid working for you, you need to define your operational "where" (Locations) and "what" (Assets).
Setting this up correctly does more than just organize your dashboard—it establishes your building's permanent digital history and creates a powerful anti-fraud boundary for field work.
Why the Location Address Matters (The GPS Guardrail)
When adding a location, entering a complete address using the Google Address Autocomplete is critical.
The GPS Guardrail: Basementgrid links this exact physical address to its geolocation. When a technician is dispatched, the mobile app uses this data to verify they are physically on-site before they can start or close a work order. This completely eliminates "phantom billing" and ensures work is actually performed within the estate premises.
Step-by-Step: Adding Your Locations
Always set up your main locations first. You can add specific sub-locations (like "Level 3, Pump Room") later.
① Navigate to Location
1 min
From the home page, select your Workspace Name → Settings → Locations.
② Open the Form
Quick tap
Tap the "+" icon in the top right-hand corner.
③ Fill in Site Details
Crucial Step
- Location Name (Required): Keep it descriptive (e.g., Aljunied Industrial Complex - Block A).
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Address: Enter the full address using the autocomplete dropdown to lock in the GPS guardrail.
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QR Code: Keep it blank to let the system auto-generate a unique QR code you can print and paste on-site for quick scanning.
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Default Vendor/Team Member: Assign a preferred contractor or staff member to automatically route any future work orders created at this location.
④ Create
Instant
Tap Create to save the location.
Step-by-Step: Adding Your Assets
With your locations locked in, you can now populate them with the machinery, equipment, and facilities you need to manage.
① Navigate to Assets
1 min
From the home page, select your Workspace Name → Settings → Assets.
② Open the Form
Quick tap
Tap the "+" icon in the top right-hand corner.
③ Link and Identify the Asset
Build the Medical Record
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Asset Name (Required): Clear and recognizable (e.g., Chiller Unit 1).
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Location: Link it to the specific location or sub-location you just created.
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Description & Attachments: Add the manufacturer model, serial number, and upload manuals or warranties. This builds the building's permanent "digital medical record."
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QR Code: The system will auto-generate a QR code. Affix this physically to the equipment so technicians can scan it on the go to view history or log faults instantly.
④ Create
Instant
Tap Create to log the asset.
What's Next?
With your Locations and Assets successfully added, you've laid the critical groundwork. You are now ready to:
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Create Work Orders: Assign tasks directly to specific assets at specific locations.
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Schedule Preventive Maintenance: Set up recurring tasks for your assets based on usage or time.
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Track Maintenance History: Build a complete record of all work performed on each asset.
Congratulations! You're now well on your way to a more organized and efficient maintenance operation with Basementgrid. Explore the rest of our knowledge base for more advanced features and tips.
