By linking custom forms to your work orders, you can guide your team through specific procedures and collect all necessary information at key stages.

Managing maintenance can be complex, with varying steps for different types of issues. Basementgrid's flexible forms allow Administrators to design custom checklists, data collection points, and inspection sheets that can be attached directly to work orders. This ensures that every team member follows the correct procedure, captures all required details, and maintains a high standard of work.

How Forms Enhance Your Work Orders:

• Standardized Procedures: Create step-by-step guides for common tasks, ensuring no crucial step is missed, whether it's a routine inspection or a complex repair.

• Comprehensive Data Collection: Design forms to collect specific information at different stages, such as pre-job checks, post-completion sign-offs, material usage, or safety compliance.

• Improved Quality Control: Ensure consistency in how work is performed and documented, leading to higher quality outcomes and easier auditing.

• Enhanced Reporting: With structured data from forms, you can generate more detailed reports and gain deeper insights into your maintenance operations.

• Guided Workflow: Forms can be set up to appear at specific points in a work order's lifecycle (e.g., when status changes to "In Progress" or "Completed"), prompting the assignee to complete necessary steps or capture information.

Examples of Form Use Cases:

• Move-In/Move-Out Inspection Checklist: Attach a detailed form to work orders for unit turnovers.

• HVAC Preventative Maintenance Checklist: Ensure all components are checked and logged during routine service.

• Safety Incident Report: A dedicated form for documenting any accidents or near-misses during a job.

• Post-Repair Quality Assurance: A simple form for the assignee to confirm all aspects of a repair are satisfactory.

Learn More About Forms:

For in-depth guides on creating, customizing, and attaching forms to your work orders, please visit our dedicated Forms Help Center:

https://help.basementgrid.com/en/forms

By integrating forms into your work order management, Basementgrid helps you achieve greater efficiency, accountability, and quality across all your maintenance operations.